THE RIGHT TO INFORMATION ACT, 2005

OBLIGATIONS OF

PUBLIC AUTHORITIES

A Draft Template for

INFORMATION HAND BOOK

(Refer to Chapter II Section 4 (1) b of

RTI Act, 2005)

Office of the Chief Engineer,

Nagarjuna Sagar Project Camp Office,

Jalasoudha, Errummanzil, Hyderabad-500082.

CHAPTER II

INTRODUCTION

1.1            Background

Please throw light on the background of this handbook – Right to information Act and its key objectives.

1.2            Objective/purpose of this information handbook

Describe the provisions of Section 4 (1)(b) of the Act regarding mandatory stomata disclosure of certain information by every public authority and how this guide is aimed at such disclosure and creating standardized information for easy access and understanding by the public.

1.3            Who are the intended users of the handbook?

Citizens, civil society organizations, public representatives, officers and employees of public authorities including Public Information Officers and Assistant Public Information Officers and Appellate Officers, Central and State Information Commissions, etc.

1.4            Definitions of key terms

Please provide definitions of keys terms used in this handbook.

1.5            Organization of information

Describe how information is organized in this handbook and what is contained in different chapters.

1.6            Getting additional information

Describe the sources, procedures and fees structure for getting information not available in this handbook.

1.7     Names & addresses of key contact points

          Give the names of key contact persons in case somebody wants to get more

          information on topics covered in the handbook as well as information also.

Chapter II

OFFICE RECORDS

Section 4 (1) (a)

Office of the Chief Engineer, Nagarjuna Sagar Project Camp Office, Hyderabad.

ESTABLISHMENT SECTION

1)                 Attending for urgent matters in Establishment like obtaining of information from subordinate offices and furnishing replies as required by the Government, Courts, A.P.Tribunal and Engineer-in-Chief office etc.,

2)                 Correspondence on Right to Information Act 2005

3)                 Correspondence on Confidential Reports.

4)                 Correspondence on Fortnight progress reports.

ACCOUNTS SECTION.

1)                 Correspondence on Public Accounts Committee (PAC), preparation of explanatory notes, attending meetings on PAC subject at Engineer-in-Chief office, Secretariat, and PAC meeting at Assembly  committee hall etc.,

2)                 Contingent bills

3)                 Maintenance of Inward Register.

4)                 Maintenance of Dispatch  Register.

5)                 Miscellaneous correspondence

6)                 Correspondence on stage of IR Paras

7)                 Maintenance of Stationery Register

8)                 Maintenance of FAX,  Telephone and Xerox Registers

9)                 Attending for communication through FAX and Telephone calls.

10)            Typing, Computer work, taking of prints through Computer etc.,

11)            Xerox work etc.,

DRAWING BRANCH /  TECHNICAL  SECTION.

1)                 Correspondence on Arbitration Cases

2)                 Correspondence on APERP, AIBP works.

3)                 Budget correspondence.

4)                 General correspondence like preparation of Weekly, Monthly , Quarterly and Yearly returns in respect of  Water Utilisations and Ayacut development particulars.

5)                 Planning, Operation & Monitoring of Integrated Operation on Srisailam and Nagarjunasagar Reservoirs and maintenance of Daily data, Water Regulation of both Left and Right Canals.

6)                 Correspondence on Andhra Pradesh Water Sector Improvement Project (APWIP).  Modernisation of Nagarjuna Sagar Project.

7)                 Correspondence on Lift Irrigation Schemes under NS Left and Right Canals.

CHAPTER II

Organisation, Functions and Duties

(Section 4 (1) (b) (i)

2.1            Particulars of the Organisation, Functions and Duties.

POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

(Section 4 (1) (b) (ii))

3.1            Please provide details of the powers and duties of Officers and Employees of the authority by Designation as follows:

CHAPTER – II

PROCEEDURE FOLLOWED IN DECISION-MAKING PROCESS

(Section 4 (1) (b) (iii)

4.1       Describe the procedure followed in Decision-making by the Public Authority

4.2              Prepare Flow charts to show channels of supervision and accountability.  You may also provide additional flow charts to indicate how  

Each function is discharged of service is delivered by the authority from the stage of planning / application for getting service to reaching the target group / delivering the service to the beneficiary

            You may provide flow charts as to how each function is discharged or service is delivered by the authority from the stage of planning /

            Application for getting service to reaching the target group / delivering the service to the beneficiary.

4.3              Describe the mechanisms in place regarding participation of the public in decision-making in respect of the functions discharged /

Services delivered to citizens.

CHAPTER – II

NORMS SET FOR THE DISCHARGE OF FUNCTIONS

 (Section 4 (1) (b) (iv)

5.1       Please provide the details of the norms / standards set by the public authority for the discharge of its functions / delivery of services.

CHAPTER – II

RULES, REGULATIONS, INSTRUCTIONS, MANUAL AND RECORDS, FOR DISCHARGING FUNCTIONS

(Section 4 (1) (b) (v) & (vi)

6.1              Please provide list and gist of rules, regulations, instructions, manuals and records held by public authority or under its control or used by Its employees for discharging functions in the following format.

CHAPTER – II

CATEGORIES OF DOCUMENTS HELD BY THE PUBLIC AUTHORITY UNDER ITS CONTROL

(Section 4 (1) (b) (vii) )

7.1              Provide information about the official documents held by the public authority or under its control.

CHAPTER – II

ARRANGEMENT FOR CONSULTATION WITH, OR REPRESENTATION BY, THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR IMPLEMENTATION THEREOF

 (Section 4 (1) (b) (viii) )

8.1            Describe arrangements by the public authority to seek consultation / participation of public or its Representatives for formulation and implementation of policies?

CHAPTER – II

BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSTITUTED AS PART OF PUBLIC AUTHORITY

(Section 4 (1) (b) v (iii) )

9.1            Please provide information on boards, councils, committees and other bodies related to the public authority In the following format.

9.2              If Minutes of meetings are accessible to the public, describe the procedure as to how to access the minutes:, contact point, hours of  Access, fee structure / cost of access and officer to be contacted.

CHAPTER II

DIRECTORY OF OFFICERS AND EMPLOYEES

(Section 4 (1) (b) (ix)

10.1          Please provide information on Officers and Employees working in different units or offices at different Levels and their contact addresses in the following format (including officers in charge of grievances redressal, vigilance, caludit, etc)

CHAPTER II

MONTHLY REMUNERATION RECEIVED BY OFFICERS AND EMPLOYEES, INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN REGULATIONS

(Section 4 (1) (b) (x)

11.1          Provide information on remuneration and compensation structure for officers and employees in the following format.

CHAPTER II

BUDGET ALLOCATED TO EACH AGENCY INCLUDING PLANS, ETC.

(Section 4 (1) (b) (xi))

12.1          Provide information absolute the details of the plan, Programmes and schemes undertaken by the public authority for each agency

12.2     Provide information on the budget allocated for different activities under different Programmes / schemes / projects, etc. in the given             format.

CHAPTER II

MANNER OF EXECUTION OF SUBSIDY PROGRAMMES

(Section 4 (1) (b) xii)

13.1          Describe the activities/Programmes/schemes being implemented by the public authority for which subsidy is provided

13.2          Provide information on the nature of subsidy, eligibility criteria for accessing subsidy and designation of officer competent to grant Subsidy under various Programmes/schemes.

13.3          Describe the manner of execution of the subsidy Programmes.

CHAPTER II

PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATION GRANTED BY THE PUBLIC AUTHORITY

(Section 4 (1) (b) xiii)

14.1          Provide the names and addresses of recipients of benefits under each Programme/scheme separately in the following format.

INSTITUTIONAL BENEFICIARIES

INDIVIDUAL BENEFICIARIES:

CHAPTER II

INFORMATION AVAILABLE IN ELECTRONIC FORM

(Section 4 (1) (b) x (iv))

15.1          Please provide the details of information related to the various schemes of the department which are available in electronic formats.

(F;p[[u. CD. VCD. Web Site, Internet, etc.)

15.2          Describe particulars of facilities available to citizens for obtaining information including the working hours of a library or information

Center or reading room maintained for public use where information relating to the department or records / documents are made available to the public.

CHAPTER II

PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION

(Section 4 (1) (b) xv)

16.1          Describe the particulars of information dissemination mechanisms in place/facilities available to the public for accessing of

Information.

CHAPTER II

NAMES, DESIGNATIONS AND OTHER PARTICULARS OF PUBLIC INFORMATION OFFICERS

(Section 4 (1) (b) xvi)

17.1          Please provide contact information about the Public Information Officers and Assistant Public Information Officers designated for

Various offices/administrative units and Appellate Authority/Officer(s) for the public authority in the following format.

PUBLIC INFORMATION OFFICER(S):

ASSISTANT PUBLIC INFORMATION OFFICER(S):

APPELLATE AUTHORITY:

CHAPTER II

OTHER USEFUL INFORMATION

(Section 4 (1) (b) xvii)

18.1          Please give below any other information or details of publications which are of relevance or of use to the Citizens.

1          --

2                    --

3                    --

4                    –

18.2          You may mention here information of your department which is excluded under section 8 (1) of the Act and / or under Rules of the State

Government as guidance to the public seeking information from your department.

Place:

Date:

(Note)  Information provided in these Chapters should be updated from time to time and revised date should be mentioned.